Protecting Personal Information

As a company that conducts employment placement businesses, eJLS Learning, (hereinafter referred to as “We”) handles a large amount of personal information in the course of our business. Therefore, we recognize that protecting personal information is an important social responsibility, and it is essential to earn the trust of society and promote corporate activities.

Based on this philosophy, we have established a personal information protection management system that complies with laws and regulations related to personal information, and have established the Personal Information Protection Policies as follows.

Our officers and employees (hereinafter referred to as “employees”) will promote the proper handling and thorough management of personal information by complying with this management system.

Personal Information Protection Policies

1. Collection of Personal Information

   In acquiring personal information, the purpose of use of personal information shall be clarified by notice and public announcement in advance or by written explicit notice in each case, and such information shall be obtained by legal and fair means.

2. Use of Personal Information

   The personal information shall be used within the scope of the purpose of use for which prior notice or public announcement has been given to the person in question or for which consent has been given, and shall not be used for any purpose other than the purpose of use. Provided, however, that in the event the Personal Information Protection Law does not exceptionally require you to obtain your consent, you may use such information for purposes other than those specified in advance by way of notice.

3. Providing Personal Information

   I will not provide personal information to any third party without the consent of the person in question.

4. Measures to ensure the safe management of personal information

   In order to ensure the accuracy and security of personal information, we will implement measures to prevent unauthorized access to personal information, leakage, loss, or damage of personal information, and promptly implement corrective measures in the event of a problem.

5. Supervision of employees and contractors

   In order to ensure the safety management of personal information, employees shall be subject to necessary and appropriate supervision and periodic education. In the event the processing of personal information is outsourced to an outsource, the outsource shall be subject to the necessary and appropriate supervision so that the outsource can select a business entity that is recognized as satisfying the sufficient level of protection of personal information and implement safety management.

6. Disclosure of Personal Information, etc.

   In the event of a request for disclosure of personal information held by us (notice of purpose of use, disclosure, correction, addition, suspension of use, or deletion), we will provide personal information in our possession or take other appropriate measures that take into account the convenience of the person in question so that the person in question can make a request for disclosure easily and accurately.(Except where disclosure may be refused in connection with the disclosure.)

7. Response to Complaints, etc.

   In the event of a complaint or inquiry from an individual regarding the handling of personal information, the Company shall respond appropriately and promptly to the complaint or inquiry and endeavor to establish a system necessary for this purpose.

8. Continuous improvement

   We will comply with relevant laws and regulations as well as other norms, periodically review our efforts to protect personal information in accordance with changes in the social environment, and strive to continuously improve and improve our personal information protection management system.

Management of Personal Information

We stipulate the handling of personal information as follows in accordance with the Act on the Protection of Personal Information.
Please confirm and agree with the contents.
In the event personal information described in a document (including a web page) is directly obtained from the customer (direct document acquisition), the purpose of use shall be clearly stated in the document. In the event personal information (including information that can identify a specific individual, such as photographs, videos, images, etc.) is acquired otherwise, such personal information shall be handled within the scope of the following purposes of use:

1. Optionality of Provision

   In the event the Company asks the individual to provide personal information, the personal information of the individual shall be provided to the Company at his or her discretion. If you do not receive any information, you may not be able to respond to your request.

2. Intended use of personal information

   The purposes of use of personal information obtained by The Company are as follows.

   1. For the purpose of providing information and communicating with applicants in recruitment and recruiting activities
   2. In order to appropriately and smoothly implement employment management, health management, payment of salaries, etc., social insurance-related procedures, withholding procedures, working hours management, communication in case of emergency such as disasters, and other administrative procedures necessary for personnel and labor management in connection with personnel and labor management.
   3. For negotiation, liaison, consultation, consideration, receipt and placement of orders, settlement, and response with regard to business transactions
   4. In order to appropriately and smoothly carry out the procedures required for insurance and corporate card subscriptions and withdrawals, as well as other administrative procedures necessary for operations, such as the commencement and termination of the use of facilities and services provided through welfare benefits.
   5. In order to appropriately and smoothly carry out business improvement activities using the internal system and in-house technology, business support activities, and administrative processing associated with educational activities
   6. In order to appropriately and smoothly conduct clerical operations, including identifying, inquiring, and preparing labels for addresses, as required for surveys to promote and improve marketing and public relations activities
   7. To publish in-house magazines, corporate pages, recruitment magazines, and job postings as part of the promotion of public relations and recruiting activities
   8. For managing visitors to The Company facilities

   Any use made for purposes other than the above will be clearly stated in advance at the time of the acquisition of personal information.

3. Provision of Personal Information to a Third Party

   The Company shall appropriately manage the personal information provided and shall provide such personal information to a third party only with the prior consent of the person in question. In the event of any of the following, the Company will provide such information to a third party without prior consent from the customer.

   1. Cases based on laws and regulations
   2. Cases in which the provision of personal information is necessary to protect the life, body, or property of an individual and in which it is difficult to obtain the consent of the person
      When it is particularly necessary for the improvement of public health or the promotion of sound development of children and it is difficult to obtain the consent of the Identical Person
   3. In the event it is necessary to cooperate with a state organ, local government, or an entity entrusted by it in executing the affairs prescribed by laws and regulations, and there is a risk that such cooperation will interfere with the execution of such affairs
   4. Offering to a third party by opt-out

4. Deposit of Personal Information when Entrusting Business

   The Company deposits the personal information provided to WILLHEARTS CO., LTD., a group company in The Company, for the purpose of sending in-house magazines, providing welfare information, and printing business cards. In such cases, the Company and the WILLHEARTS CO., LTD. have contractual obligations for security control measures and supervise the proper handling of personal information.

5. Shared use of personal information

   In order to provide services specific to each company in the Willtec Group companies, The Company will share the personal information provided as follows.The handling of joint use may be reviewed as necessary in the future.

   1. Items of Personal Information to be shared

      Name, age, sex, final educational background, job history/experience, skills, employment status, and other information that is registered with the internal system of the individual

   2. Scope of joint users

      Willtec Group companies

   3. Purpose of Utilization of a Person who shared the Use

      Information and suggestions on business services, including worker dispatching and placement services, provided by Willtec Group companies, appropriate and smooth operation of business and management operations

   4. Manager of personal information used jointly

      Willtec Co., Ltd.

   5. Acquisition method

      Personal information obtained through job applications, resumes, and registration at the time of employment will be shared by Willtec Group companies through a system shared by Willtec Group companies.

6. Response to Inquiries Regarding Personal Information

   1. Procedures for Notification of the purpose of use and Disclosure・Correction・Suspension of use of Personal Information Request the Notification of the purpose of use, the Disclosure, the Correction, and the Suspension of use to the personal information consultation service. We will send you an application.

      When submitting an application, a completed application form and an identification document designated by the Company are required. In the case of an application by a proxy, a proxy confirmation document is also required.

      For details, please contact the personal information consultation service. We will respond to the request by The Company after confirming the documents and identity of the applicant. If you do not accept the application, we will immediately notify you of the reason.

   2. Fees and Payment Method

      A fee will be collected only for the Disclosure of personal information in the possession of the Company. Please refer to the information sent to us concerning the specific amount and method of payment.
      Inquiries about The Company’s personal information will be made at the following contacts. Depending on the details of your inquiry, you may be asked to submit the necessary documents or answer questions.